Terms & Conditions

BOOKING FEE/ DEPOSIT PAYMENTS

A deposit fee as well as full acceptance of the terms and conditions as published by the ZF photography (photographer/videographer) is non-refundable or transferable in the event of cancelation. Second installment will be paid prior to the event date.

LATE FEE

If Client is paying by check or by any other means, any payment that is not received by each due date set forth in the contract, will result in a $75 late fee per day, that will be assessed and added to the balance due from Client. Also any bounced checks will result in a $75 fee added to the balance due from Client plus late fees if applicable.

WEDDING (EVENT) ARRANGEMENTS

The Details of the Event arrangements are to be agreed beforehand in writing (text and email is acceptable). The client shall notify the (photographer/videographer) ZF Photography of any changes to these details in writing. The photographer/s cannot be held liable for delays or disruption in the delivery of the services until any changes are received, acknowledged in writing.  The client is solely responsible for securing permission from the site owner/operator for use of production site as well as authority for ZF Photography & Filming to set up necessary production equipment’s. Any special requests overriding the terms and conditions of this contract must be specified in the Wedding/Event Production Worksheet during the final consultation prior to the ceremony date.

PERMITS:

The CLIENT is responsible for acquiring all permits and necessary permission for all locations on which the ZF Photography & Filming will be performing its services.

SAFETY:

ZF Photography & Filming reserves the right to terminate coverage and leave the location of the EVENT(S) if the Photographer/Videographer from the COMPANY experiences inappropriate, threatening, hostile or offensive behavior from person(s) at the EVENT(S); or in the event that the safety of the Photographer/Videographer from the COMPANY is in question.

live stream:

ZF Photography & Filming is not liable for any loss resulting from disruption of a webcast due to power outages, loss of Internet Connection, venue equipment failure or audio/video issues at the event location.

live stream INTERNET:

Providing a reliable and dedicated, high-speed Internet connection according to our specifications, is the sole responsibility of the client. ZF Photography & Filming cannot be held liable for any failure of the live stream or any other issues resulting from any disruption or non-availability of this requirement.

EVENT FOOD SERVICE:

The CLIENT is responsible to provide the Photographers/Videographers a meal with assigned seating for an event of five hours or longer. If no meal is provided, it is understood the Photographers/ Videographers will leave the event for a half hour to purchase a meal. Meal breaks do not pause the consecutive wedding coverage. ZF Photography & Filming is not responsible for any service that may be missed while obtaining a meal.

CANCELLATION

All cancellation must be in writing. A 25% deposit is needed to secure your booking. Deposits are non-refundable and non-transferable to other bookings, events, or people. If a date change for the same event is requested, we will confirm booking the new dates only if the requested date(s) are open. If we cannot accommodate the new date, or the new date is not established within a month the deposit will be forfeited. If the new date is 6 months or more past the old date, the booking cost will be reviewed and recalculated at and subject to the prevailing rates and policies.

DISPLAY

The client hereby allows the photographer/videographer ZF Photography & Filming to display any photographs or footage covered by this contract and to generally, promote the business in advertising brochures, Magazine articles, website, social Medias, sample albums etc.

STYLE:

The client acknowledges that ZF Photography & Filming takes classy and cinematic approach to wedding Photography/Videography. No shots through the day are guaranteed (such as but not limited to, formals, first kiss, bouquet toss, etc.). acknowledges that the Photographer[s]/Videographer[s] is using their artistic discretion to create photographs/clips as the photographer/videographers sees fit. ZF Photography & Filming retains the right to refuse to take images contrary to their photographic style and inappropriate images including but not limited to in undergarments and sexually suggestive poses (joking or not). Every effort will be made to assure satisfaction according to the Photographers professional standards. However, the photographer/videographers are not responsible for subjective interpretations of photography.

RETOUCHING

All images will be adjusted for exposure, brightness, contrast, sharpness, etc the photographer’s judgment regarding these corrections and the number of images put forward to the client for preview shall be deemed correct. The completed Video/Pictures will be considered a finished product, and any additional requested revisions will be added to the client’s balance as an extra cost. Additional heavy editing on the images, such as removing glare on eyeglasses, braces, acne, or weight reduction, will be charged at any extra rate of $50 per image.

IMAGES

The photographer/videographer ZF Photography & Filming will provide pleasing color balance but cannot guarantee exact color matching owing to anomalous reflectance caused by a combination of certain dyes and material especially man-made fibers. It is sometimes impossible to record on film or digitally the exact color as seen by the human eye.

PROOFING + ORDERING

Up to 30-45 days after your event, the agreed amount of custom-edited photos will be delivered and up to 60-90 days the video would be delivered through an online platform or cloud storage. The online gallery will be available for limited time from the day you receive the link for downloading the content, please download all the content before the link expires.

VENUES

For booking involving church ceremony or any certain venues, the photographer/videographers’ movements are sometimes restricted by the officials in charge. The area from which the photographer/videographers is able to cover the ceremony may not be the photographer’s choice and the photographer cannot accept responsibility for any obstructed view should this be the case

DESTINATION WEDDINGS AND TRAVEL EXPENSES

Travel expenses will be incurred for any event outside Seattle. Client agrees to pay the travel fee agreed upon in this contract. Travel fees may include but are not limited to gas, airline tickets, hotel, rental car, and miscellaneous expenses.

PHOTOGRAPHER/VIDEOGRAPHER SUBSTITUTION

The photographer/videographers may substitute other photographer/videographers in the event of illness. In the event of such substitution, photographer/videographers warrants that the photographer/videographers taking the photographs shall be a competent professional. In the event that one member of the team becomes ill during a session, it is understood that the other member is capable and will complete the session.

RESPONSIBILITIES:

The ZF Photography & Filming is not responsible for compromised coverage due to causes beyond the control of the ZF Photography & Filming including but not limited to obtrusive guests, lateness of the Client or guests, weather conditions, schedule complications, rendering of decorations, or restrictions of the locations. The ZF Photography & Filming is not responsible for backgrounds or lighting conditions which may negatively impact or restrict the photo coverage. The ZF Photography & Filming is not held liable for missed coverage of any part of the event and will not be held accountable for failure to deliver images of any individuals or any objects at the event.

IMAGE FILE ACCESS:

All photos/videos will be kept on file for six months. After six months, photos are moved to an archive file. If the client loses the files and want a copy there will be a fee to retrieve and resend to the client again, archive durations are not guaranteed. The Photographer does not guarantee availability of files once they are delivered and received by the Client. Client is responsible for making electronic back-up copies of any digital files that are delivered from the Photographer and for keeping them in a safe place.

PERSONAL ACCIDENTS.

Any directions issued to clients, their guests or employees during a photographic shoot are deemed to be said at person’s own risk. The photographer cannot be held responsible for any personal accidents during a photographic shoot. You (Client) agree to indemnify and hold us harmless for all liabilities, loss, claims and expenses that may arise from any breach of these terms and conditions by you, including any third-party liabilities incurred by us.

LIMITATION OF LIABILITY

If Photographer fails to provide the services hereunder due to reasons other than those listed above, Client’s recovery and Photographer’s liability is limited to the total amount paid from Client to Photographer under this Agreement and Photographer will have no furthers liability to Client, regardless of the total amount of costs or damages claimed by Client. Client’s recovery is also limited to the total amount paid from Client to Photographer under this Agreement in a situation where the digital files or film negatives are lost or damaged through camera malfunction, where Photographer’s camera(s), memory cards or film negatives are stolen, or where Photographer’s equipment is otherwise lost or damaged. If only a portion of images are lost, stolen or damaged, refund to client will be in reasonable proportion to the number of lost files.

SEVER-ABILITY

If any provision of this Agreement is declared void or unenforceable, such provision shall be severed from this Agreement, which shall otherwise remain in full force and effect.

TERMS OF PAYMENTS

25% of the total amount is required to secure the booking.

75% of the total amount to be paid a week before the Event or the day of event.